學長計劃

Report of mentorship programme 2006-2007

The mentorship programme 2006-07 for SGSS commenced at early September 2006 last year when it started with the recruitment of mentors and preparation of materials for the participants.

Application forms for mentees were distributed to both F.5 and F.7 students at early February. However, due to the reasons stated by the last report, the collection of application forms were delayed until middle of March and final mentor mentee allocation was eventually accomplished at late March.

For the current year, there are 29 mentors and 55 mentees (51 Secondary 7 and 4 Secondary 5). It is noted that there is a noticeable decrease of F.5 applicants joining the programme. It is believed that this was resulted by the weak understanding of the programme of the F.5 students. For the sake of improving such situation, more promotion to F.5 is encouraged next year.

Compare to F.5, the participating rate of F.7 is much higher. There are 51 out of 64 people joining the programme. According to their feedback, most of the F.7 students concern about the interview techniques and the career prospects of different programmes. So it is suggested that more emphasis should be put on this aspect (such as constructing a database of interview questions of different universities) next year.

There were two programme evaluations during the year. The first was on 28th April, 2007 and the second one was on 20th June. Feedback from group leaders, mentors and mentees were collected. In general, the feedback was positive. From the suggestions of the mentors, they suggested that both the mentees and they should write a brief summary about themselves so as to strengthen the understanding with each other. Besides, gatherings with both mentors and mentees within the group should also be organized for the same purpose stated above.

Personally speaking, I do believe that the span of control within the programme is too large that the communication is inefficient. Each group leader has to mange about 8 mentors and about 19 mentees. Such ratio makes the group leaders don’t possess sufficient time to see if the mentees got enough guidance. For improvements, it is suggested that we should sub-divided the programme applicants in to 6 groups instead of 4. Lastly, it is also reported that some mentors are hard to contact, they may eventually reply to the e-mail when after the mail was sent for 20 or more days. This communication problem should be taken for notice next year.

Alex Cheng Cheuk Wing from the mentorship programme.


Interim Report on SGSSAA Mentorship 2005-2006

(as at 26 Feb 2006)
By Charis Ng Tin Yan

Process

1. Recruitment of Mentors

Started since summer. There are 45 mentors this year, about half of which are new ones, mainly fresh graduates from SGSS. The number of mentors is kept at a similar level of last year’s. Drawn from last year’s experience, we place our emphasis on the quality of mentors more than the quantity, ending up that a few mentors were not invited to continue their help. Other mentors who declined to further their service mostly because they have started their career and hence cannot spare the time.

2. Recruitment of Mentees

Alan Chu went back to school for recruitment in October, drawing an impressive result of 190 applications from F5 and F7, which was a double compared with that of last year. Thank you very much for his effective promotion!

3. Allocation

Every mentor is allocated with 2 mentees in early December. Mentors are informed through email while mentees are distributed with handouts. Due to the flooding applications, we only managed to arrange a mentor for half of the mentees. We explained to all applicants about our shortage of human resources and the difficulty of matching them with the right mentor because of the shortage of mentors from the Arts stream. The rest of the mentees are provided with the email address of our mentorship department so that they could email me for enquiries and we will forward them to relevant help on a case-by-case basis. No email has been received by far.

4. Survey on the progress of mentor-mentee contacts

The 4 group leaders are still conducting it. Result expected to be known at March 3, 2006.


Problems encountered and resolution

1. Mismatch in the demand and supply of mentor

There has been difficulty in recruiting new mentors because the present ex-co members have already left SGSS for three or four years and the juniors they knew have already been promoted to tertiary education. Despite this, we have secured a handful of fresh graduates from SGSS and asked them to invite more helpers from their year. Although it seemed that we should have recruited more mentors, we had reservation in doing so because of the difficulty in recruitment, and more importantly, the lack of enthusiasm over half of the applicants shown in their application form. They are asked to answer 2 questions: Why would you like to join this program? Apart from help in studies, what kind of assistance do you need? Sad to say, almost half of the students left the answers blank. Other common replies include: I do not know/ because my friends join/ I am interested in it. Some students mentioned expectation of financial assistance or job opportunities. We did not wish to allocate our devoted mentors with indifferent mentees, hence tarnishing the reputation of AA.

The allocation process has also taken longer this year due to the deviation of needs. Apart from the lack of mentors from the Arts stream, the change of subject combination in each class due to the additional class is another major reason (There used to be 5 classes every year. Yet the problems of the F1 allocation system some years ago ended up in the sixth class this year in F5). Since the quantity of mentees and the kind of mentors they need vary every year and are out of our possible control, we could only apply appropriate remedy flexibly every year.

2. The fading-out of previous group leaders

Since the 4 group leaders last year (Charis, Charity, Cathy and Vicky) has joined or are soon to join the work field, special effort was paid to secure their successors. As the PIC of the mentorship department, Charis has provided guidance to the new leaders and paid special attention in familiarizing them with the work. Further advice had been and would be sought from other previous leaders when necessary. It is hoped that they would serve as new helpers or ex-co members for the good of the continuation of AA.

 

N.B. Suggestions for improvement are most welcome and highly appreciated.
We need your advice!


「學長計劃」旨在由畢業於筲官之師兄師姐協助中五及中七同學分享學習及應試心得,制訂學習、升學及就業之計劃,並為應付公開試的同學給予鼓勵和關心,既可藉此加強同學對母校的歸屬感,又能讓已畢業的年青校友回饋母校。

今年,共有49位分別來自1992-1998年度入學的畢業校友參與輔導62名中五及16名中七同學,與上一屆23位輔導員及44名中五同學相比,此倍增實再讓人鼓舞異常!

在本計劃開始之前,參加同學須填寫問卷,讓籌劃人員了解同學實際情況和需要,以便為同學安排最合適的輔導員。本計劃以小組形式進行,輔導員與組員之間可選擇以電話或親身會面形式溝通。每位輔導員最多被獲分配兩名師弟師妹;每位同學則因應個別情況而被獲分配最多兩位輔導員。組內可自由分配工作及協定運作模式。輔導員的組合原則:

1. 輔導員的經驗與同學的需要和升學意願互相配合;
2. 曾就讀不同的科目或擁有不同升學就業經驗,讓同學有機會接觸不同觀點。

在計劃完成後,本會將頒發證書,以表揚各位輔導員之貢獻。

此外,為令輔導員的工作能更有效、順利地進行,及令組員得到最多的益處,本計劃中設有一個「策劃及支援小組」( 下簡稱「小組」 ) ,擔當資料搜集、人手調配及進度監察之角色。小組亦會制訂各組的工作時間表,各位輔導員須在指定日期以電郵向小組報告進度,此外,小組亦會定期約見輔導員,了解工作情況,以確保同學得到適當的協助。

「策劃及支援小組」計劃在六月至九月招募輔導員。十月初,我們將回校招募中五及中七參加者。於十月十三日舉行了開幕典禮,我們更榮邀得龔關錦珩校長為主禮嘉賓,席間除頒發感謝狀予上一屆的輔導員外,亦向各輔導員簡介了工作要點,晚餐中校友會的執委會與理事會成員更與輔導員交談甚歡、樂也融融。十月下旬,我們已完成分組工作。十一月,計劃正式進行。

希望各位在未來繼續支持本會及我們的「學長計劃」,如有查詢,歡迎電郵至sgssmentorship@ssizz.net

2004-05學長計劃活動大綱